Version 2.1.1 - Windows desktop app

Project Document Organizer for BIM & Construction

Sort drawings and project documents into the right folders. Project Document Organizer is a Windows productivity tool for BIM, construction, engineering, and document-control teams. It reads structured filenames, detects project metadata, and organizes drawings, RFIs, RFAs, submissions, and revision-controlled files into predefined project folder structures.

BETA releaseThis version is ready to try, and visitor comments, feedback, reactions, and advice are welcome.
View features

Version 2.1.1 installer included as a single Windows setup download.

Template check
Ready to scan

Sample file

TEST-A-ELEC-BB-L1-HL-DWG-Z1-R0.doc
Project TESTTrade ELECLevel L1Zone Z1Revision R0Action Copy

Created folder path

A / ELEC / BB / L1 / Z1 / R0

What it solves

Less manual sorting. More consistent project folders.

Scans one selected folder and organizes files into a clear structure.

Detects project, trade, level, zone, revision, and other codes from filenames.

Warns when a selected folder may not match the chosen template.

Exports registers and lists so review work is faster.

Core functions

Everything needed to process project document packages.

Flexible filename parser with user-defined naming standards

ISO 19650-style and custom Excel naming generators

Custom folder layout builder for project-specific structures

Templates for drawings, RFI, RFA, and other document types

Recursive scan and automatic folder monitoring

Safe copy mode, move mode, and duplicate handling

Drawing register, transfer list, and missing revision exports

Processed files table with detected metadata

Empty folder finder and activity log for traceability

Simple usage flow

Preview the rule before touching real project files.

The app reads file names according to the separator and token order you define. Values that cannot be found are marked as MISSING, so issues are visible instead of silently breaking the folder structure.

  1. Create or select the correct template
  2. Choose the main folder to organize
  3. Preview a sample file name
  4. Confirm the folder layout
  5. Run Start Scan or Start Monitor
  6. Review exports, missing values, and the activity log

New in version 2.1.1

Create consistent filenames before organizing documents.

Generate an Excel workbook from your active project template, or use the ISO 19650-style generator with guided fields, code drop-downs, examples, and generated container and file names.

Custom generator follows your configured separator, field order, and code lists.

ISO 19650-style generator covers project, originator, volume, level, type, role, number, revision, and status.

Built-in guidance reminds teams to follow the project's agreed BIM naming protocol.

Good for

Built for teams that live inside project folders.

Document controllers

Construction and engineering teams

Consultants and contractors

Teams managing drawing packages, RFIs, RFAs, and revisions

Frequently asked questions

Project document organization, naming, and file handling.

What is Project Document Organizer?

It is a Windows productivity tool that reads structured filenames and organizes project documents into folder structures defined by your templates and naming rules.

Who is it designed for?

It is designed for document controllers, BIM teams, construction and engineering teams, consultants, and contractors managing drawing packages and revision-controlled records.

Does it support ISO 19650 naming?

It includes an ISO 19650-style Excel naming generator and also supports custom naming standards. Teams should still follow their project-specific BIM Execution Plan and agreed naming protocol.

Can it organize RFIs and RFAs?

Yes. Templates can be configured for drawings, RFIs, RFAs, submissions, and other project document types.

Does it move or copy files?

Both modes are available. Copy mode preserves the source file, while move mode relocates it after the configured checks and duplicate handling.

Does it work with synced project folders?

Yes, when the synced folders and files are available locally through Windows. Test a sample folder and use copy mode before processing live project records.

Is it a Windows application?

Yes. Version 2.1.1 is distributed as a Windows installer from this website.

Public traffic and feedback

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Installer download

Get version 2.1.1 for Windows.

Install the desktop app locally and use it on normal Windows folders, including synced folders that are available on your computer. This is version 2.1.1 release, so comments and feedback are very welcome. Explore more BIM and construction productivity tools from Daily Painkiller.